Section 905IAC1-53-11. Records of retailer

   (a) A retailer must maintain adequate records of all financial aspects of type II gaming for the commission to conduct oversight as authorized by IC 4-36 and to report the information to the commission on forms prescribed by the commission.

  (b) A retailer must set up a separate and segregated bank account to account for all proceeds and expenditures of the type II gambling operation.

  (c) A retailer shall retain the following records for a minimum of four (4) years from the date each game is removed from play or each document is generated, as applicable:

(1) All type II gambling games removed from play, including the following:

(A) Prize flares.

(B) Unplayed tabs.

(C) Winning punches or tabs.

(D) Winning and unplayed winner take all game tickets.

(2) All documents associated with type II gaming.

(3) All other documents kept in the regular course of a type II gambling operation.

  (d) Retailers shall make their type II gambling operation records available on the licensed premises for the commission to inspect. The commission shall be granted unrestricted access to all records related to a type II gambling operation. If stored off premises, a retailer must produce the type II gambling operation record for inspection at the licensed premises on demand within forty-eight (48) hours.

  (e) The retailer shall submit financial reports to the commission on forms prescribed by the commission.

  (f) A retailer must prepare a detailed quarterly income summary for type II gambling games and winner take all games removed from play in the format required by the commission. The quarterly income statement must be:

(1) completed not later than January 15, April 15, July 15, and October 15; and

(2) available within three (3) days of a request by:

(A) the commission;

(B) law enforcement; or

(C) the department.

(Alcohol and Tobacco Commission; 905 IAC 1-53-11; filed Jun 1, 2010, 3:04 p.m.: 20100630-IR-905090472FRA; readopted filed Jul 29, 2016, 1:57 p.m.: 20160824-IR-905160153RFA)