Section 80IAC9-4-8. Copies of bids or quotations; files; public records

   (a) The contracts department shall make a copy of those portions of the bids or quotations that, if altered, would affect the integrity of the bid or quotation available as soon as possible after the bids or quotations are opened so that they may be inspected and copied by the public under IC 5-14-3. The contracts department may make these copies by means of electronic media or by any other means that the procurement officer may specify.

  (b) The contracts department shall keep in a file all original bids or quotations and all documents pertaining to the award of a commission works contract or a professional services contract.

  (c) The:

(1) copies required by subsection (a); and

(2) files required by subsection (b);

are public records under IC 5-14-3. The contracts department shall retain these copies and files according to retention schedules established for these records under IC 5-15-5.1. (State Fair Commission; 80 IAC 9-4-8; filed Nov 7, 2016, 3:46 p.m.: 20161207-IR-080160210FRA)