Section 68IAC15-13-2. Manually paid jackpot procedures

   (a) In accordance with 68 IAC 15-1-3, the casino licensee or casino license applicant shall submit policies and procedures covering manually paid jackpots.

  (b) The policies and procedures for manually paid jackpots shall include, but not be limited to, the following areas:

(1) The manner in which the slot attendant will verify the validity of the jackpot.

(2) The three-part form that will be used to document a manually paid jackpot.

(3) The manner in which the process for manually paid jackpots will differ if the form is handwritten rather than generated by computer.

(4) Deviation in the level of occupational licensee or job title of those individuals who can participate in the processing of a manually paid jackpot for specified dollar amounts.

(5) Instances when surveillance will photograph the patron other than in accordance with 68 IAC 15-2-3 or 68 IAC 15-2-6.

  (c) A three-part jackpot paid slip must be generated before a jackpot can be manually paid. Manually paid jackpot slips must be prenumbered forms that are sequentially numbered. The manually paid jackpot slip must contain, at a minimum, the following information:

(1) The name of the casino licensee.

(2) The date and time the manually paid jackpot form was generated.

(3) The electronic gaming device number and denomination.

(4) The location of the electronic gaming device.

(5) The amount of the jackpot in alphabetical and numerical form.

(6) The name, occupational license number, and signature of the slot attendant and casino cashier who complete the manually paid jackpot.

(7) An indication of whether the manually paid jackpot is to pay a jackpot that exceeds the payout capability of the electronic gaming device or a short pay.

  (d) Manually paid jackpots shall proceed in the following manner:

(1) The jackpot shall be verified in accordance with the policies and procedures submitted under subsection (b)(1).

(2) Based on the information contained on the manually paid jackpot slip, the casino cashier shall present the proper amount of cash to the slot attendant.

(3) The slot attendant shall ensure that the amount of cash presented by the casino cashier matches the information contained on the manually paid jackpot slip.

(4) After the slot attendant and the casino cashier ensure the cash presented matches the information contained on the manually paid jackpot slip, both the slot attendant and the casino cashier shall sign the manually paid jackpot slip.

(5) The casino cashier shall retain the original copy of the manually paid jackpot slip and issue remaining copies to the slot attendant.

(6) A security officer or slot department employee shall escort the slot attendant from the cage to the appropriate electronic gaming device. The security officer or slot department employee who begins completing the manually paid jackpot must complete the process of witnessing, escorting, and signing the appropriate documentation to verify the manually paid jackpot was completed. If there is a discrepancy with the manually paid jackpot, the same security officer or slot department employee who began the manually paid jackpot must accompany the manually paid jackpot back to the cage to resolve the discrepancy.

(7) After arriving at the appropriate electronic gaming device, the security officer or slot department employee shall do the following:

(A) Verify the jackpot.

(B) Witness the jackpot payout to the patron.

(C) Complete the appropriate sections of the manually paid jackpot slip.

(8) The slot attendant shall reset the electronic gaming device so that play on the electronic gaming device may continue. The electronic gaming device shall be relocked after it is cleared. The security officer or slot department employee shall remain present throughout this procedure.

(9) One (1) copy of the completed manually paid jackpot slip shall be deposited into a locked accounting box so that it will not be available to slot attendants or other persons who participate in manually paid jackpots.

(10) The remaining copy of the completed manually paid jackpot slip shall be returned to the casino cage.

  (e) The casino cashier or appropriate department shall use copies of the completed manually paid jackpot slips to balance the cage. All completed manually paid jackpot slips shall be used to complete the hard count and shall be verified by the accounting department.

  (f) If a manually paid jackpot slip is erroneous, it shall be voided and a new manually paid jackpot slip generated. The person voiding the manually paid jackpot slip shall indicate the reason the manually paid jackpot slip was voided and sign the slip. A voided manually paid jackpot slip shall be retained and deposited into the locked accounting box.

  (g) If a manually paid jackpot exceeds three thousand dollars ($3,000), the appropriate multiple transaction log must be completed in accordance with 68 IAC 15-2-3.

  (h) If a manually paid jackpot exceeds ten thousand dollars ($10,000), the appropriate currency transaction report must be completed in accordance with 68 IAC 15-2-6. (Indiana Gaming Commission; 68 IAC 15-13-2; filed Jul 18, 1996, 8:55 a.m.: 19 IR 3311; filed Jul 10, 2000, 4:46 p.m.: 23 IR 3066; readopted filed Nov 25, 2002, 10:11 a.m.: 26 IR 1261; readopted filed Nov 14, 2008, 12:51 p.m.: 20081210-IR-068080730RFA; filed Dec 6, 2012, 2:32 p.m.: 20130102-IR-068110786FRA)