Section 326IAC8-10-9. Record keeping and reporting

   (a) Owners or operators of refinishing facilities subject to the provisions of section 4(a) of this rule shall keep records of the following:

(1) For each batch of coating mixed or refinishing job performed, the following information:

(A) Batch or job identification number or name.

(B) Date batch made or job performed.

(C) Coating category, consistent with the coating categories in section 4(a) of this rule.

(D) Coating manufacturer's name and identification number.

(E) Either the quantity used in making the mix or the mix ratio used.

(F) VOC content as supplied or packaged.

(G) Manufacturer's name and identification number of added components, such as the following:

(i) Catalysts.

(ii) Reducers.

(iii) Hardeners.

(H) Either the quantity of components added or the mix ratio used.

(2) For each surface preparation product used, the following information:

(A) Manufacturer's name and identification number.

(B) Substrate to which the product is applied.

(C) VOC content as supplied per calendar month for:

(i) number of containers used; and

(ii) volume of each container in suitable units, such as quarts, gallons, pints, other similar units, and the ratio of components added.

(3) Documents such as MSDS, or product or other data sheets for a period of three (3) years following use of the product. MSDS or product or other data sheets may be used by the U.S. EPA or the department to verify the VOC content, as supplied, provided by the coating manufacturer, distributor, or supplier, of the coatings or surface preparation products.

  (b) Owners or operators of refinishing facilities subject to this rule shall maintain the following records:

(1) Records of training programs as required in section 5(d) of this rule.

(2) Initial compliance statements as required in section 6(c) of this rule.

(3) Records as required in this section.

  (c) Owners or operators of refinishing facilities subject to this rule shall:

(1) maintain all records for a minimum of three (3) years; and

(2) make records available to the department and the U.S. EPA upon request.

  (d) Failure to maintain records required by subsections (a) and (b) shall constitute a violation of this rule for each day records are not maintained.

  (e) Owners or operators of refinishing facilities subject to this rule shall report within thirty (30) days to the department the following:

(1) Any incidence in which noncompliant coating was used.

(2) The reasons for use of the noncompliant coating.

(3) Corrective actions taken.

(Air Pollution Control Division; 326 IAC 8-10-9; filed Oct 3, 1995, 3:00 p.m.: 19 IR 200; errata filed Dec 11, 1995, 3:00 p.m.: 19 IR 674; filed Jul 14, 1998, 5:04 p.m.: 21 IR 4520; filed Mar 27, 2009, 9:58 a.m.: 20090422-IR-326060603FRA)