20130703-IR-060120580PRA Adds 60 IAC 3 to regulate online and web-based forms in state government. Effective 30 days after filing with the Publisher.

TITLE 60 OVERSIGHT COMMITTEE ON PUBLIC RECORDS

Proposed Rule LSA Document #12-580

DIGEST

Adds 60 IAC 3 to regulate online and web-based forms in state government. Effective 30 days after filing with the Publisher.

60 IAC 3

SECTION 1. 60 IAC 3 IS ADDED TO READ AS FOLLOWS:

ARTICLE 3. ELECTRONIC COPIES OF FORMS

Rule 1. Definitions; Application

60 IAC 3-1-1 Definitions

Authority: IC 5-15-5.1-20

Affected: IC 4-13.1-2-1; IC 5-15-5.1-1

Sec. 1. As used in this article, unless the context clearly requires another meaning, the following definitions apply throughout this article:

(1) "Commission" has the meaning set forth in IC 5-15-5.1-1.

(2) "Executable file" means a document that must be opened to be viewed such as, but not limited to, a .doc, .pdf, or .xls.

(3) "Form" has the meaning set forth in IC 5-15-5.1-1.

(4) "Office of technology" means the Indiana office of technology established by IC 4-13.1-2-1.

(5) "State forms catalog" means http://forms.in.gov or as otherwise determined by the commission.

(Oversight Committee on Public Records; 60 IAC 3-1-1)

60 IAC 3-1-2 Application of article

Authority: IC 5-15-5.1-20

Affected: IC 5-15-5.1

Sec. 2. The provisions of this article do not apply to the legislative and judicial branches of state government.

(Oversight Committee on Public Records; 60 IAC 3-1-2)

60 IAC 3-1-3 Electronic copies of forms

Authority: IC 5-15-5.1-20

Affected: IC 4-13.1-2-2; IC 5-15-5.1

Sec. 3. All executable file forms:

(1) on the computer gateway administered under IC 4-13.1-2-2(a)(5) by the office of technology shall be stored in the database described by section 1(5) of this rule; and

(2) made available on the computer gateway administered under IC 4-13.1-2-2(a)(5) by the office of technology shall link to the database described by section 1(5) of this rule.

(Oversight Committee on Public Records; 60 IAC 3-1-3)

60 IAC 3-1-4 Penalty for violation

Authority: IC 5-15-5.1-20

Affected: IC 4-13.1-2-2; IC 5-15-5.1

Sec. 4. Any form found by the commission to be in violation of this article may be submitted to the office of technology for removal from the computer gateway administered under IC 4-13.1-2-2(a)(5).

(Oversight Committee on Public Records; 60 IAC 3-1-4)

Posted: 07/03/2013 by Legislative Services Agency

DIN: 20130703-IR-060120580PRA

Composed: Nov 01,2016 1:37:59AM EDT

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