Section 80IAC8-3-2. Request for information

   (a) When the commission and its staff are not fully knowledgeable of the exact service or services or supplies needed and require more information from prospective vendors to complete an invitation to bid or request for proposal, the contracts or purchasing department may issue a request for information using the procedure provided by this section.

  (b) The request for information must contain full details of the product requirements, specifications, purchase options, and any other criteria where the commission is in need of additional information.

  (c) Responders will be asked to outline or submit, or both, recommendations that best fit the commission and an explanation why.

  (d) The contracts or purchasing department shall issue the request for information to known vendors who provide services or supplies related to the subject matter of the request for information.

  (e) Submissions may be reviewed, evaluated, and ranked by an internal team at the commission. The commission may elect to proceed with negotiating a final contract with the prevailing respondent.

  (f) If a contract is not entered into by the commission under subsection (e), the commission may issue a solicitation as outlined in this rule based on the information received from respondents.

  (g) The commission shall have the right to cancel the request for information as specified under section 9 of this rule. (State Fair Commission; 80 IAC 8-3-2; filed Nov 7, 2016, 3:46 p.m.: 20161207-IR-080160210FRA)