Section 80IAC9-4-3. Projects costing less than $150,000; quotations from contractors; award

   (a) If the estimated cost of a commission works project is less than one hundred fifty thousand dollars ($150,000), the executive director, in his or her discretion, may award a commission works contract either under:

(1) section 2 of this rule; or

(2) this section.

  (b) If the executive director awards a contract under this section, the commission shall:

(1) publish notice in accordance with IC 5-16-1-3(a); or

(2) require the invitation of quotations from at least three (3) contractors known to them to deal in the work required to be done in accordance with IC 5-16-1-3(b)(2).

Failure to receive three (3) quotations shall not prevent an award from being made.

  (c) Quotations given by a contractor under this section:

(1) must be in writing;

(2) shall be considered firm; and

(3) may be the basis upon which the executive director awards a commission works contract.

  (d) A contract shall be awarded to the lowest responsible and responsive contractor.

  (e) This subsection applies whenever a contract is awarded by quotation. A quote submitted by a trust (as defined in IC 30-4-1-1(a)) must identify each of the following:

(1) The beneficiary of the trust.

(2) The settlor empowered to revoke or modify the trust.

(State Fair Commission; 80 IAC 9-4-3; filed Nov 7, 2016, 3:46 p.m.: 20161207-IR-080160210FRA)