Section 75IAC3-1-6. Record keeping requirements for salvaging businesses

   The commissioner shall prescribe the format and the forms that must be used by each business licensed to carry on the business activities as outlined in IC 9-22-4 [IC 9-22-4 was repealed by P.L.92-2013, SECTION 50, effective July 1, 2013.]. Each business shall record the purchase and sale of salvage motor vehicles and the purchase and sale of major component parts purchased or sold in the normal course of business operations. Two (2) main registers must be maintained by the disposal facilities and automotive salvage rebuilders as follows:

(1) A vehicle register shall be maintained and the following information recorded on all salvage motor vehicles purchased and sold:

(A) The date of purchase and sale of each salvage motor vehicle.

(B) The vehicle description and identification: model year, model type, make, and V.I.N.

(C) The stock number.

(D) The title number or other ownership document and the issuing authority.

(E) The name and address of the business or person from whom the salvage motor vehicle was acquired, and the name and address of the person or business to whom the salvage motor vehicle was sold or otherwise disposed of.

(F) The invoice number, if applicable, evidencing the purchase or acquisition of the salvage motor vehicle.

(G) The invoice number, if applicable, evidencing the sale or disposed of the salvage motor vehicle.

(H) Such other information as the commissioner may require.

(2) A major component parts register shall be maintained and the following information recorded on all major component parts purchased and sold:

(A) The following for major component parts removed from acquired vehicles:

(i) The vehicle description and identification, including the V.I.N., serial number, stock number, or other reference number.

(ii) The description and identification of the source vehicle of the major component part as contained in the vehicle register.

(iii) The name and address of the person or business to whom the major component part was sold.

(iv) The date and invoice number, if applicable, evidencing the sale of the major component part.

(v) Such other information as the commissioner may require.

(B) For major component parts acquired from other than a salvage motor vehicle owned by the disposal facility or automotive salvage rebuilder, the major component parts register shall contain, in addition to those listed above in clause (A), the following information:

(i) The name and address of the person or business from whom the major component part was acquired.

(ii) The date and invoice number, if applicable, evidencing the purchase or acquisition of the major component part.

(Secretary of State; 75 IAC 3-1-6; filed Apr 28, 1981, 9:35 a.m.: 4 IR 905; errata filed Aug 10, 1992, 3:00 p.m.: 15 IR 2594; readopted filed Oct 17, 2001, 4:20 p.m.: 25 IR 911; readopted filed Nov 14, 2007, 1:31 p.m.: 20071212-IR-140070562RFA; readopted filed Nov 13, 2013, 3:25 p.m.: 20131211-IR-075130451RFA) NOTE: Transferred from the Bureau of Motor Vehicles (140 IAC 3-3-6) to the Secretary of State (75 IAC 3-1-6) by P.L.106-2008, SECTION 54, effective July 1, 2008.