Section 68IAC15-4-2. Purchase and receipt of chips

   (a) The riverboat licensee or riverboat license applicant shall be responsible for establishing policies and procedures for the:

(1) purchase;

(2) receipt;

(3) inventory;

(4) storage; and

(5) destruction;

of chips. These policies and procedures must be submitted to and approved by the executive director in accordance with 68 IAC 15-1.

  (b) Procedures for the purchase and receipt of chips shall include, but are not limited to, the following:

(1) Chips shall only be purchased from a licensed supplier. The riverboat licensee or riverboat license applicant shall be responsible for communicating with licensed suppliers to arrange secured shipment and receipt of chips. Shipment shall be made via an exclusive courier who shall be required to use sealed doors and implement procedures for documenting the stops along the route.

(2) The occupational licensee to whom the riverboat licensee has delegated the responsibility of ordering chips shall be at least the slot manager or cage manager level, or the equivalent.

(3) The commission shall be notified in writing before the delivery of chips. This notification shall include the following information:

(A) The date and time of the delivery.

(B) The location of the delivery.

(C) A detailed description of the method and details of the secured shipment that will be used to transport the chips.

(D) The amount of chips by denomination.

(E) The occupational licensee who authorized the order of the chips.

(F) Any other information deemed necessary by the executive director or commission to ensure compliance with IC 4-33 and this title.

(4) At least two (2) occupational licensees from separate departments shall open and count the chips received. An enforcement agent shall also be present while the chips are being opened and counted.

(5) A:

(A) deviation between the:

(i) actual count of chips received; and

(ii) invoice or packing slip accompanying the chips; or

(B) defect in the chips;

shall be immediately reported to the executive director.

(6) The actual count of chips shall be recorded in a log or ledger. This log or ledger must be in a format approved by the commission. The following information shall, at a minimum, be included in the log or ledger:

(A) The date of receipt of the chips or tokens.

(B) The amount of chips by denomination.

(C) Whether the chips are value chips or nonvalue chips.

(D) Whether the chips are part of the primary or reserve set of chips.

(E) The total chip inventory.

(F) Signatures of the occupational licensees counting the chips received.

(G) The name of the enforcement agent observing the delivery of the chips.

(H) The signature of the occupational licensee recording the entry.

(I) Any other information deemed necessary by the executive director or the commission to ensure compliance with IC 4-33 and this title.

(7) If any of the chips are to be held in reserve, then those chips shall be stored in a locked cabinet separate from the other chips.

(Indiana Gaming Commission; 68 IAC 15-4-2; filed Jul 18, 1996, 8:45 a.m.: 19 IR 3330; filed Dec 2, 2001, 12:35 p.m.: 25 IR 1070; readopted filed Nov 25, 2002, 10:11 a.m.: 26 IR 1261; filed Dec 6, 2006, 2:52 p.m.: 20070103-IR-068060191FRA; filed Dec 6, 2012, 2:32 p.m.: 20130102-IR-068110786FRA; filed Nov 13, 2015, 2:37 p.m.: 20151209-IR-068150113FRA)