Section 680IAC2-3-2. Registration of owner or user inspection agencies; applications; certificates of authority

   (a) Any person operating boilers or pressure vessels in Indiana may seek approval and licensing as an owner or user inspection agency. Application for approval consideration must be in a letter written on such applicant's own letterhead, stating the qualifications and experience of its personnel responsible for inspections of regulated equipment. This letter shall be submitted to the office of the state building commissioner. Each such application shall be accompanied by a fee of twenty-five dollars ($25) and a surety bond as set forth at IC 22-15-6-6(c)(3), which shall continue to be valid during the time the approval and certification of the firm, partnership, or corporation as an owner or user inspection agency is in effect.

  (b) Application for certification shall show the name of such agency and its principal address in this state, and the name and address of the person or persons having supervision over inspections made by said agency. Such supervisory personnel shall be professional engineers licensed under IC 25-31, and regularly employed by the applicant. Changes in supervisory personnel shall be reported to the chief inspector within thirty (30) days of any such change.

  (c) Each owner or user inspection agency as required by the provisions of this article shall do the following:

(1) Conduct inspections of boilers or pressure vessels not exempt by statute, utilizing only qualified inspection personnel, as provided in IC 22-15-6-5(a).

(2) Retain inspection records on file in its principal offices and at the location where the equipment is inspected, comprised of a true record or copy of each of the latest inspection reports, signed by the inspector or indicating the inspector responsible for the inspection.

(3) Do one (1) of the following:

(A) Execute and deliver to the chief inspector an annual report, or individual reports as set forth at IC 22-15-6-4(d), of the inspections made by such owner or user inspection agency during the twelve (12) month period beginning on July 1 in the preceding calendar year, and ending on June 30 in the current year, and each such report shall be filed with the chief inspector within sixty (60) days after the expiration of the period covered. All the aforementioned forms shall be printed on eight and one-half (8½) by eleven (11) inch sheets, and each inspection agency shall provide such supplies of said forms as are needed for the reports it makes unless provided by the division.

(B) Promptly notify the chief inspector in writing of any boiler or pressure vessel which does not meet the requirements for safety.

(C) Maintain inspection records which will include a list of each boiler or pressure vessel covered by statute, showing a serial number and such abbreviated descriptions as may be necessary for identification, the date of last inspection of each item, and approximate date for next inspection, arrived at by applying the appropriate rules to all data available at the time such inspection record is compiled. Regarding frequency and type of inspection, see section 9 of this rule. Such inspection record shall be readily available for examination by the chief inspector or his authorized representative during regular business hours.

(D) Owner or user inspection agencies shall be subject to audit by the boiler and pressure vessel division prior to initial approval and at triennial intervals thereafter, at a time which is mutually agreeable to the owner or user inspection agency and the division. The audit team shall use an audit checklist as a guide in the performance of such audit. This checklist is available upon request from the division. The initial audit results shall be included as a part of the application for certificate of authority to act as an owner or user inspection agency. Successful audit results shall be included with the annual owner or user inspection report for the year in which such audit is performed and shall form a basis for continuance to act as a certified owner or user inspection agency.

  (d) Any person approved by the office of the state building commissioner as an owner or user inspection agency shall be issued a certificate to act in the state as an authorized inspection agency of boilers and pressure vessels owned and operated by the person.

  (e) An approved inspection agency that violates this section is subject to disciplinary action under IC 22-12-7. (Boiler and Pressure Vessel Rules Board; 680 IAC 2-3-2; filed Jan 5, 1996, 10:15 a.m.: 19 IR 1112; readopted filed Jul 9, 2001, 1:33 p.m.: 24 IR 3822; readopted filed Sep 21, 2007, 9:16 a.m.: 20071010-IR-680070389RFA; readopted filed Oct 19, 2007, 1:08 p.m.: 20071114-IR-680070389RFA; readopted filed Sep 5, 2013, 10:09 a.m.: 20131009-IR-680130182RFA)