Section 646IAC5-2-15. Department notices to employers

   (a) All notices to employers from the department shall be sent to one (1) of the following:

(1) The employer's facility at which the claimant last worked.

(2) An address designated by the employer. The designation must be entered into the Employer Self Service (ESS) application by an employee of the employer with the authority to designate a correspondence agent. The following factors will be considered in determining where employer notices will be sent:

(A) When the job location is other than the employer's place of business, the employer's notice will be sent to the business address.

(B) If the employer elects to be represented by an agent or representative, and has properly entered the designation in the ESS application, as stated in this subdivision, the employer's notice will be sent to the address designated in the ESS application.

  (b) All notices to employers originating in the central office of the department, including quarterly contribution reports, delinquent notices, and any other such notices concerning penalties, interest, or other information required to properly administer IC 22-4, will be mailed to the:

(1) corporate office of the employer;

(2) official place of business; or

(3) the representative designated under subsection (a);

except notices that reflect legal action, which will be mailed without exception to the corporate office or the official place of business.

  (c) All notices of:

(1) a new claim;

(2) a reopened claim;

(3) a claim of potential liability; or

(4) benefit charges;

will be mailed to only one (1) address to be designated by the employer. Employers that report wages under employer location numbers may elect to have the notices mailed to each separate establishment, the corporate office, or the designated representative.

  (d) Additionally, the department may make all notices available electronically. The department may send the notices set forth in this section solely through electronic means if the employer elects to receive notices solely through electronic means. (Department of Workforce Development; 646 IAC 5-2-15; filed Apr 26, 2011, 11:23 a.m.: 20110525-IR-646100464FRA)