Section 511IAC7-42-2. Notice of case conference committee meetings

   (a) A CCC meeting must be scheduled at a mutually agreed upon date, time, and place. If a parent cannot attend in person, the public agency must use other methods to ensure parent participation, including an individual or conference telephone call or video conference.

  (b) A CCC meeting may be conducted without a parent in attendance if the parent chooses not to participate in person or by other methods. In this case, the public agency must keep a record of its attempts to arrange a mutually agreed upon date, time, and place for the CCC meeting, such as the following:

(1) Detailed records of:

(A) telephone calls made or attempted; and

(B) the results of the calls.

(2) Copies of:

(A) correspondence sent to the parent; and

(B) any responses received.

(3) Detailed records of:

(A) visits made to the parent's home or place of employment; and

(B) the results of those visits.

  (c) The parent must be given adequate notice of the CCC meeting in the parent's native language or other mode of communication, early enough to ensure that one (1) or both parents have the opportunity to attend. Notice of the meeting must be sent to the following persons:

(1) The parent, regardless of the age of the student.

(2) The student of legal age, as defined in 511 IAC 7-32-91, regardless of the purpose of the CCC meeting.

(3) All other persons that must attend the CCC meeting as specified in section 3(b) and 3(c) of this rule.

  (d) The notice of the meeting must include the following:

(1) The date, time, and place of the meeting.

(2) The purpose of the meeting.

(3) The name and title or position of the designated public agency representative and a list, by name and title or position, of other expected participants.

(4) A two (2) part statement that the:

(A) parent or public agency may invite any other individual whom the parent or public agency has determined has knowledge or special expertise regarding the student, including related services personnel, as appropriate; and

(B) determination of the knowledge or special expertise of any invited individual must be made by the person (parent or public agency) who invited the individual to participate in the CCC meeting.

(5) A statement that, in the case of a child who was previously served under Part C of the Individuals with Disabilities Education Act, 20 U.S.C. 1400 et seq., an invitation to the initial CCC meeting must, at the request of the parent, be sent to the Part C service coordinator or other representatives of the Part C system to assist with the smooth transition of services.

(6) An explanation:

(A) that the student will be invited to the CCC meeting when a purpose of the meeting is to develop or revise the transition IEP in accordance with 511 IAC 7-43-4 and section 9 of this rule; and

(B) of any other agency that will be invited to send a representative.

(Indiana State Board of Education; 511 IAC 7-42-2; filed Jul 14, 2008, 1:24 p.m.: 20080813-IR-511080112FRA; readopted filed Nov 6, 2014, 3:23 p.m.: 20141203-IR-511140382RFA)