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Indiana Administrative Code (Last Updated: December 20, 2016) |
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Title 50. DEPARTMENT OF LOCAL GOVERNMENT FINANCE |
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Article 50IAC26. COMPUTER STANDARDS FOR A UNIFORM AND COMMON PROPERTY TAX MANAGEMENT SYSTEM |
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Rule 50IAC26-22. Property Tax File Format Requirements for 2010-Pay-2011 Data and Earlier |
Section 50IAC26-22-5. Personal property data
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(a) HEADER RECORD (appears once per file):
Column
Start
End
Length
Type
Comments/Format
Filename
1
18
18
A
Filename (e.g. "Filename: PERSPROP", or "Filename: POOLDATA")
County Number
19
35
17
A
Constant value (e.g. "County Number: 23")
County Description
36
75
40
A
Constant value (e.g. "County Description: LAKE COUNTY")
File Format ID
76
96
21
A
Constant value of "File Format ID: 2003A This communicates the version of the structure used to create the data.
County Contact Name
97
136
40
A
Constant value (e.g. "County Contact Name: Robert Smith")
County Contact Phone
137
176
40
A
Constant value (e.g. "County Contact Phone: 219-555-5555")
File create date
177
206
30
A
mm/dd/yyyy format (e.g. "File Create Date: 03/03/2003")
File create time
207
228
22
A
Constant value (e.g. "File Create Time: 1400")
Assessment Year
229
249
21
A
Constant value (e.g. "Assessment Year: 2002)
Pay Year
250
263
14
A
Constant value (e.g. "Pay Year: 2003")
Software Vendor Name
264
303
40
A
Constant value (e.g. "Software Vendor Name: ABC Vendor")
Software Package Name and Version
304
363
60
A
Constant value (e.g. "Software Package Name: ABC Assessor System Version 1.5)
Software Vendor Phone Number
364
411
48
A
Constant value (e.g. "Software Vendor Phone Number: 317-555-5555")
Software Vendor Email
412
459
48
A
Constant value (e.g. "Software Vendor Email: Help@ABCVendor.com")
Transmission Description
460
559
100
A
Constant value (e.g. "Transmission Description: Preliminary Data Submission - Test")
(b) PERSONAL PROPERTY FILE - (appears 0 times or once per taxpayer - Filename = PERSPROP
Column
Start
End
Length
Type
Comments/Format
Tax Identification Number
1
25
25
A
Personal property ID numbers must be unique within the county. The first two digits must correspond with the county number. Social security numbers and Federal ID numbers may not be used as a tax identification number.
Federal Tax Number
26
37
12
A
Counties should enter the Federal ID number (or Social Security number when appropriate) in the "Federal Tax Number" field of the PERSPROP file.
Taxpayer Type Code
38
50
13
A
Refer to Code List 38
Taxpayer Name
51
130
80
A
Taxpayer Street Address
131
170
40
A
City
171
200
30
A
State
201
217
17
A
Zip Code
218
227
10
A
Format xxxxx-xxxx
AV - Vehicles
228
237
10
N
AV - Boats and Boat Equipment
238
247
10
N
AV - Farm Implements and Equipment
248
257
10
N
AV - Livestock, Poultry, and Fur-Bearing Animals
258
267
10
N
AV - Grain, Seeds, and Forage Crops
268
277
10
N
AV - Inventories from Form 103, Schedule B
278
287
10
N
AV - Business Depreciable Personal Property
288
297
10
N
AV - Inventories of Public Utility Companies
298
307
10
N
AV - Fixed Depreciable Personal Property of Public Utility Companies
308
317
10
N
Principal Business Activity Code
318
323
6
A
This field should contain North American Industry Classification System (NAICS) codes.
(c) POOL DATA FILE - (appears 0, 1, or many times per taxpayer) - Filename = POOLDATA
Column
Start
End
Length
Type
Comments/Format
Tax Identification Number
1
25
25
N
Personal property ID numbers must be unique within the county. The first two digits must correspond with the county number. Social security numbers and Federal ID numbers may not be used as a tax identification number.
Pool Number
26
26
1
N
Acquisition Start Date
27
36
10
A
Format mm/dd/yyyy
Acquisition End Date
37
46
10
A
Format mm/dd/yyyy
Adjusted Cost
47
58
12
N
Total Cost (or Base Year Value)
59
70
12
N
(d) APPEALS TRACKING FILE (0, 1, or many records per taxpayer) - Filename = APPEALPP
Column
Start
End
Length
Type
Comments/Format
Tax Identification Number
1
25
25
Personal property ID numbers must be unique within the county. The first two digits must correspond with the county number. Social security numbers and Federal ID numbers may not be used as a tax identification number.
Reason for Change (Appeal Form Number)
26
28
3
A
Grounds for Appeal Code
29
48
20
A
Refer to Code List 45
Prior Value
49
60
12
N
New Value
61
72
12
N
Date of Adjustment
73
82
10
A
Petitioner's Name
83
162
80
A
Petitioner's Address or PO Box
163
202
40
A
Petitioner's Address City
203
232
30
A
Petitioner's Address State
233
234
2
A
Petitioner's Zip Code
235
244
10
A
Format mm/dd/yyyy
Date Appeal was Filed
245
254
10
A
Format mm/dd/yyyy
Date the Board of Review Mailed the Determination to the Taxpayer
255
264
10
A
Format mm/dd/yyyy
(e) TRAILER RECORD (appears once per file)
Column
Start
End
Length
Type
Comments/Format
Record ID
1
10
10
A
Constant value of "TRAILER"
Total Record Count
11
30
20
N
Total number of records in the file excluding header and trailer records.
(Department of Local Government Finance; 50 IAC 26-22-5; filed Jan 28, 2011, 3:07 p.m.: 20110223-IR-050100165FRA)