Section 410IAC1-2.4-8. Emergency department visit data reporting requirements

   (a) This rule applies only to hospitals with emergency departments.

  (b) Hospitals with emergency departments shall report all of the emergency department visits at that hospital to the department or the department's designated agent as follows:

(1) Through electronic transfer by HL7 messaging or file transfer protocol. Electronic transfer shall occur immediately at the time of the emergency department visit if feasible, but not later than twenty-four (24) hours from the time of the visit.

(2) Any hospitals unable to comply with the electronic transfer requirements of this section and section 10 of this rule shall become compliant on or before January 1, 2011.

  (c) The information that shall be provided to the department or to the department's designated agent under subsection (b) includes the following:

(1) The name of the hospital or a unique identifier for the hospital approved by the department.

(2) The patient's name and medical record number.

(3) The patient's date of birth.

(4) The patient's sex.

(5) The street address of the patient's residence.

(6) The patient's city of residence.

(7) The patient's state of residence.

(8) The zip code of the patient's residence.

(9) The patient's county of residence.

(10) The date and time of the emergency department visit.

(11) The patient's chief complaint or complaints.

  (d) The hospital shall make use of fully automated systems that require no manual intervention to conduct this electronic transfer where possible. (Indiana State Department of Health; 410 IAC 1-2.4-8; filed Oct 11, 2005, 12:00 p.m.: 29 IR 798; readopted filed Jul 14, 2011, 11:42 a.m.: 20110810-IR-410110253RFA)