Section 410IAC5-4-21. Recordkeeping requirements

 

                                (a) Each licensee or registrant shall maintain records showing the radiation exposures of all individuals for whom personnel monitoring is required under 410 IAC 5-4-10. Such records shall be kept on board form "Z", in accordance with the instructions contained in that form, or on clear and legible records containing all the information required by board form "Z". The doses entered on the forms or records shall be for periods of time not exceeding 1 calendar quarter.

                                (b) Each licensee or registrant shall maintain records in the same units used in 410 IAC 5-4, showing the results of surveys required by 410 IAC 5-4-9, monitoring required by 410 IAC 5-4-15(b) and (c), and disposals made under 410 IAC 5-4-17, 410 IAC 5-4-18, and 410 IAC 5-4-19.

                                (c)(1) Records of individual exposure to radiation and to radioactive material which must be maintained pursuant to the provisions of 410 IAC 5-4-21(a) and records of bioassays, including results of whole body counting examinations, made pursuant to 410 IAC 5-4-8 shall be preserved until the board authorizes their disposition.

                                (2) Records of the results of surveys and monitoring which must be maintained pursuant to 410 IAC 5-4-21(b) shall be preserved for 2 years after the completion of the survey except that the following records shall be maintained until the board authorizes their disposition:

(i) records of the results of surveys to determine compliance with 410 IAC 5-4-4(a);

(ii) in the absence of personnel monitoring data, records of the results of surveys to determine external radiation dose; and

(iii) records of the results of surveys used to evaluate the release of radioactive effluents to the environment.

                                (3) Records of disposal of licensed material made pursuant to 410 IAC 5-4-17, 410 IAC 5-4-18 or 410 IAC 5-4-19 shall be maintained until the board authorizes their disposition.

                                (4) Records which must be maintained pursuant to 410 IAC 5-4-21 may be the original or a reproduced copy or microform if such reproduced copy or microform is duly authenticated by authorized personnel and the microform is capable of producing a clear and legible copy after storage for the period specified by board rules.

                                (5) If there is a conflict between the board's rules in 410 IAC 5-4-21, license condition, or other written board approval or authorization pertaining to the retention period for the same type of record, the retention period specified in the rules in 410 IAC 5-4-21 for such records shall apply unless the board, pursuant to 410 IAC 5-1-3(a), has granted a specific exemption from the record retention requirements specified in 410 IAC 5-4-21.

                                (d) The discontinuance of, or curtailment of, activities does not relieve the licensee or registrant of responsibility for retaining all records required by 410 IAC 5-4-21. A licensee or registrant may, however, request the board to accept such records. The acceptance of the records by the board relieves the licensee or registrant of subsequent responsibility only in respect to their preservation as required by 410 IAC 5-4-21. (Indiana State Department of Health; Rule HRH-2,PT D,Sec D.401; filed May 26, 1978, 3:30 pm: 1 IR 182; filed Feb 29, 1984, 10:10 am: 7 IR 908; readopted filed Jul 11, 2001, 2:23 p.m.: 24 IR 4234; readopted filed May 22, 2007, 1:44 p.m.: 20070613-IR-410070141RFA; readopted filed Sep 11, 2013, 3:19 p.m.: 20131009-IR-410130346RFA)