Section 345IAC1-1.5-2. Certificates of veterinary inspection

   (a) The following qualify as official certificates of veterinary inspection for purposes of IC 15-17 and this title:

(1) A printed or electronic form that meets the following requirements:

(A) The form meets the requirements of IC 15-17 and this rule.

(B) The form is approved by the state veterinarian.

(C) The form is issued and signed by a veterinarian who holds the following qualifications:

(i) The veterinarian is accredited by the United States Department of Agriculture under 9 CFR, Subchapter J.

(ii) The veterinarian is licensed to practice veterinary medicine in the state.

(2) A printed or electronic form that is approved by the principal animal health official of another state if the following requirements are met:

(A) The state veterinarian determines that the form meets the requirements for a CVI in IC 15-17 and this title.

(B) The form is issued and signed by a veterinarian who holds the following qualifications:

(i) The veterinarian is accredited by the United States Department of Agriculture (USDA) under 9 CFR, Subchapter J.

(ii) The veterinarian is licensed to practice veterinary medicine in the state of origin.

(3) A printed or electronic form that is approved by the United States Department of Agriculture if the following requirements are met:

(A) The state veterinarian determines that the form meets the requirements for a CVI in IC 15-17 and this title.

(B) The form is issued and signed by a veterinarian who holds the following qualifications:

(i) The veterinarian is accredited by the United States Department of Agriculture (USDA) under 9 CFR, Subchapter J.

(ii) The veterinarian is licensed to practice veterinary medicine in the state of origin.

(4) A printed or electronic form that is approved by the principal animal health official of another country if the following requirements are met:

(A) The state veterinarian determines that the form meets the requirements for a CVI in IC 15-17 and this title.

(B) The form is recognized by the United States Department of Agriculture.

(C) The form is issued and signed by a veterinarian that is recognized by USDA as authorized to prepare official animal health documents for moving animals into the United States.

  (b) A CVI that meets the requirements of this rule must be used whenever a CVI is required by IC 15-17 or this title. However, if a statute or rule requires a specific form for a CVI, the more specific requirement shall control over the general requirements in this rule.

  (c) Official certificates of veterinary inspection must include the following information:

(1) The species of animals covered by the CVI.

(2) The number of animals covered by the CVI.

(3) The purpose for which the animals are to be moved.

(4) The address at which the animals were loaded for movement.

(5) The address to which the animals are destined.

(6) The names of the consignor and the consignee and their addresses if different from the address at which the animals were loaded or the address to which the animals are destined.

  (d) Unless a rule adopted by the board provides an exception, the CVI must list the official identification number of each animal or group of animals moved that is required to be officially identified. Listing of identification numbers may be accomplished according to the requirements in subsection (f). If animals moving under a GIN also have individual official identification, only the GIN must be listed on the CVI. If an animal is identified with an official identification number that adheres to the animal identification number (AIN) system, the AIN number is the only form of identification that must be recorded.

  (e) A CVI may not be issued for an animal that is not officially identified if official identification is required. If the animals are not required to be officially identified under a rule adopted by the board, the CVI must state the exemption that applies. If the animals are required to be officially identified but the identification number does not have to be recorded on the CVI, the CVI must state that all animals to be moved under the CVI are officially identified.

  (f) As an alternative to typing or writing individual animal identification on a CVI, another document may be used to provide this information under the following conditions:

(1) The document must be either a:

(A) state or United States Department of Agriculture form that requires individual identification of animals; or

(B) printout of official identification numbers generated by a computer or other means approved by the state veterinarian.

(2) A legible copy of the document must be stapled to the original and each copy of the CVI.

(3) Each copy of the document must identify each animal to be moved with the CVI, but any information pertaining to other animals, and any unused space for recording animal identification, must be crossed out in ink.

(4) The following information must be written in ink in the identification column on the original CVI and each copy of the CVI and must be circled or boxed, also in ink, so that no additional information can be added:

(A) The name of the attached document.

(B) Either the unique serial number on the document or, if the document is not imprinted with a serial number, both the names of the person who prepared the document and the date the document was signed.

  (g) A veterinarian completing a CVI for animals located in Indiana must file a copy of the CVI with the board not more than seven (7) calendar days after the document is completed. However, if a statute or rule requires a different time frame for submission of documents, the more specific requirement shall control over the general requirements in this rule.

  (h) An accredited veterinarian issuing a CVI or other interstate movement document in accordance with this section must keep a copy of the CVI or alternate documentation. Such documents must be kept for at least three (3) years, but the retention period for documents relating to:

(1) cattle;

(2) bison;

(3) sheep;

(4) goats;

(5) cervids; and

(6) equines;

is five (5) years. (Indiana State Board of Animal Health; 345 IAC 1-1.5-2; filed Sep 29, 2006, 8:56 a.m.: 20061025-IR-345050315FRA; errata filed Oct 3, 2008, 3:30 p.m.: 20081022-IR-345080767ACA; filed Aug 22, 2014, 4:04 p.m.: 20140917-IR-345140057FRA; readopted filed Oct 16, 2014, 9:43 a.m.: 20141112-IR-345140300RFA)