Section 326IAC18-2-13. Record keeping requirements for training providers

   (a) All approved providers of approved asbestos initial training and refresher training courses must comply with the following minimum record keeping requirements:

(1) Maintain copies of all training course materials used, including the following:

(A) Student manuals.

(B) Instructor notebooks.

(C) Handouts.

(2) Retain verification of instructor qualifications, including the following:

(A) Copies of all instructors' resumes and qualifications.

(B) Copies of the documents approving each instructor issued by the department.

(C) Approval for instructors by the department before teaching accreditation courses under section 7 of this rule.

(D) Notification to the department in advance whenever it changes course instructors.

(E) Records must accurately identify the instructors who taught each particular course for each date that a course is offered.

(3) Maintain the following examination records:

(A) A copy of the accreditation exam.

(B) The name and test score of each person taking the exam.

(C) The date of the exam.

(D) The training course and discipline for which the exam was given.

(E) The name of the person who proctored the exam.

(4) Maintain the following accreditation certificate records:

(A) The name of each person receiving an accreditation certificate.

(B) Proof of a passing score on the accreditation exam.

(C) The certificate number.

(D) The discipline for which accreditation was conferred.

(E) The dates training was received.

(F) The expiration of the certificate.

(G) The location of the training course.

(5) The training provider shall assure that the topic and dates of the training course correspond to those listed on each certificate of training.

  (b) All approved providers of accredited asbestos initial training and refresher training courses must comply with the following records retention and access requirements:

(1) The training provider shall maintain all required records for a minimum of three (3) years.

(2) The training provider must allow reasonable access to all of the records required by the model accreditation plan (MAP) and to any other records which may be required by the department for the approval of asbestos training providers or the accreditation of asbestos training courses to both the U.S. EPA and the department upon request.

(3) If a training provider ceases to conduct training, the training provider shall notify the department and give the department the opportunity to take possession of that provider's asbestos training records.

(4) The training provider shall maintain the records in a manner that allows verification by telephone of the required information.

(Air Pollution Control Division; 326 IAC 18-2-13; filed Jul 5, 1995, 10:00 a.m.: 18 IR 2755; filed May 12, 1998, 9:15 a.m.: 21 IR 3770)