Section 326IAC8-12-7. Record keeping, notification, and reporting requirements

   (a) Sources subject to the requirements of this rule and the requirements of 326 IAC 20-26 shall comply with the requirements of 40 CFR 63.787* and 40 CFR 63.788*, as incorporated by reference in 326 IAC 20-26, in lieu of this section.

  (b) The following records shall be maintained at the facility for a minimum of three (3) years:

(1) Certification of the annual training program.

(2) The following records for each working day of the surface coating operation:

(A) The following for each coating:

(i) Trade name, manufacturer, coating category consistent with the definitions in section 3 of this rule, and applicable VOC content consistent with section 4 of this rule.

(ii) VOC content as supplied.

(iii) Certification from the coating manufacturer, MSDS, or product data sheet for each coating used.

(iv) Volume of coating used.

(v) Thinner added, if any, including the following:

(AA) Description.

(BB) VOC content.

(CC) Volume added.

(B) The following for each solvent:

(i) Description.

(ii) Description of use, including the following:

(AA) Thinning.

(BB) Cleanup.

(iii) VOC content.

(iv) Volume used for thinning.

(v) Volume used for cleanup.

(3) Copy of the compliance plan required by subsection (b)(1).

(4) Copy of the quarterly compliance report required by subsection (b)(2).

  (c) Notification and reporting requirements are as follows:

(1) On or before January 1, 1996, each source subject to this rule shall submit to the department for review a compliance plan. The department may require revisions to the compliance plan. A source may revise its compliance plan upon notifying the department in writing that a change to the compliance plan is necessary because there has been a major change in its manufacturing practices. The compliance plan shall include and address the following:

(A) Compliance procedure and an application for using alternative demonstration procedure if the owner or operator of the shipbuilding and ship repair facility intends to use an alternative procedure to demonstrate compliance as specified in section 5 of this rule.

(B) Training program as specified in section 4(c) of this rule.

(C) Procedures to comply with record keeping, including data gathering requirements specified in subsection (a)(2).

(D) Procedures to comply with work practice standards of section 4(b) of this rule.

(2) Beginning May 1, 1996, and within sixty (60) days after the end of each quarter, each source subject to this rule shall submit a quarterly compliance report. Reporting frequency may be changed to semiannually after May 1, 1997, if a source complying with the requirements of this rule requests such change in writing and the department determines that semiannual reporting is adequate to assure compliance with this rule. The department shall examine the source’s compliance records in considering such request. The quarterly report shall contain the following information:

(A) Compliance status as of the last day of the quarter for the following:

(i) Work practice standards.

(ii) Training program.

(iii) Emission standards.

(iv) Compliance procedures.

(v) Provisions of the compliance plan.

(B) Date, duration, nature, and cause of each instance of noncompliance with the requirements listed in clause (A) and the corrective action taken.

(C) An explanation for each instance of noncompliance with the requirements listed in clause (A), including whether the noncompliance is exempt due to a state or federal provision. If there is a state or federal provision providing an exemption for the noncompliance, the basis of the exemption must be cited.

  *These documents are incorporated by reference. Copies may be obtained from the Government Printing Office, 732 North Capitol Street NW, Washington, D.C. 20401 or are available for review and copying at the Indiana Department of Environmental Management, Office of Air Management, Indiana Government Center-North, Tenth Floor, 100 North Senate Avenue, Indianapolis, Indiana 46204. (Air Pollution Control Division; 326 IAC 8-12-7; filed Apr 1, 1996, 10:00 a.m.: 19 IR 1756; filed Jun 15, 2001, 12:08 p.m.: 24 IR 3616; filed Aug 26, 2004, 11:30 a.m.: 28 IR 68)